HIGH STANDARDS SHAPE HOW
WE WORK.

because the difference is always in the details.

Your contribution shapes the quality of our work. The care you bring to each detail supports your colleagues and upholds the standards that define Verve.

EXPLORE OPEN POSITIONS

Do you have what it takes?

We are a team that notices the small things, thinks ahead, and cares deeply about the experience we create for clients, guests, and fellow vendors. The standards we hold shape both the work we do and the culture we build together.

At Verve, we value clarity, calm, and thoughtful execution. We approach every event with intention—preparing thoroughly, communicating clearly, and creating an environment where great work can flourish.

Based in Rochester, New York, planning events near and far.

Team members who thrive at Verve are thoughtful, detail-minded, and calm under pressure. They can juggle multiple tasks with clarity, stay organized throughout the planning process, and take initiative to solve problems before they surface.

Whether you envision an outdoor wedding under the stars, a tented fête on the grounds of a sweeping estate, or something else entirely, we are excited to make it happen. 

Exceptionally detail-oriented

Organized and able to manage multiple tasks

Calm under pressure

Articulate and professional

Proactive and self-directed

Committed to high-quality work

do you have what it takes?

Explore our open roles and
submit your application below.

Explore our open roles and
submit your application below.

Interested in joining our team?

ON-SITE coordinator

ASSOCIATE PLANNER

Open Positions

part-time associate event planner

As a Part-Time Associate Event Planner, you’ll own assigned parts of our full-service wedding planning work. This is an ongoing part-time role for someone who enjoys being deeply involved in a small number of complex events and wants to build a long-term working relationship with our team.

You’ll maintain planning documents, manage assigned follow-ups with clients and vendors, track decisions and deadlines, and help prepare events for execution. We’re looking for someone who notices a missing detail, determines the next step, and communicates it clearly without waiting to be prompted.

Key Responsibilities:
  • Maintain event timelines, schedules, budgets, spreadsheets, and other planning documents.
  • Track decisions, deadlines, and action items in our project management system.
  • Manage assigned communication and follow-ups with clients and vendors.
  • Track vendor contracts, payment deadlines, and logistical details; flag gaps or conflicts for the lead planner.
  • Create and update client presentations, design documents, signage drafts, and other planning materials in Canva, following Verve’s direction and established templates.
  • Attend selected client meetings and venue walkthroughs, virtually and in person.
  • Prepare for and assist with event-day logistics, setup, vendor coordination, and on-site execution.
  • Help improve the systems and processes we use to organize our events

What You'll Bring:
  • At least 2 years of professional experience in wedding or event planning, venue or catering event management, or a closely related role 
  • Experience coordinating with vendors and maintaining accurate planning documents.
  • Strong written communication and sound judgment about what to handle independently and what to bring to the lead planner.
  • Ability to manage several deadlines, follow through on commitments, and catch details before they become problems.
  • Working proficiency with Canva and Google Workspace.
  • Comfort using Asana, Trello, or a similar project management platform, or the ability to learn one quickly.
  • Availability for agreed weekday work blocks and scheduled event dates, including select Thursdays, Fridays, and weekends. 
  • Ability to travel to event sites and stand or walk for extended periods on event days.

apply for role

Our on-site coordinators assist the lead planner and assistant planners to ensure each event runs smoothly from start to finish. You'll work closely with vendors, manage schedules, and handle last-minute details to keep the day on track, allowing couples to enjoy their wedding stress-free.

Key Responsibilities:
  • Support the team from set-up to breakdown on event days, including steaming linens, folding napkins, setting up displays, and other tasks as assigned
  • Oversee vendors to ensure details are executed 
  • Manage event day-of tasks and resolve last-minute issues 
  • Interface with and assist wedding guests 

Requirements:
  • Previous experience in event coordination or hospitality
  • Ability to lift over 40 lbs
  • Ability to stand or be on your feet for long periods of time
  • Ability to multi-task, problem-solve, and think critically
  • Strong communication and problem-solving skills
  • Ability to remain calm under pressure and adapt to changes
  • Available to work select Thursdays, Fridays, and on weekends primarily during the spring, summer, and fall months

event Day
On-site coordinator

apply for role